Board Letter

November 12, 2020

Aloha Kepuhi Beach Resort Home Owners,

It must feel strange to most of us, who at this time of the year would be spending time in our condos, enjoying the camaraderie of our old friends, and getting acquainted with new additions to our roster of owners.

The board is exploring how we might initiate some form of electronic meeting, one that meets State of Hawaii requirements for condo owners, and is relatively easy and dependable, while satisfying the needed owner/board communication and feedback from which we have benefitted in the past. With the ups and downs of the covid virus, coupled with ever-changing travel and governmental stipulations on quarantining, a physical/on-site meeting is not an appealing nor likely occurrence for most of us. Stay tuned.

The deer invasion, and ensuing battles by our crew, is waning to some degree with increased rain showers and the use of an effective netting over the plants and hedges. Lawn areas and the sprinkler heads have suffered but are starting to rebound with repairs dealt with quickly. The herd became bold enough to walk on the lanais at night and eventually were brazen enough to relax outside the buildings in the daytime. Needless to say, with the explosion in the population, we will need to be more attentive in repelling the seasonal influx, perhaps considering plants that are distasteful to their palates.

Please note that we are moving toward a registration system that asks the owners to let the office know who is occupying their condos at all times. Your attention is directed to a letter from Brandi Johnston accompanied by the registration form enclosed in this mailing.

As always, we appreciate your input, especially in these difficult times. We wish everyone a safe and sane holiday season, and look forward to a happy and prosperous 2021 for our Kepuhi Beach Resort ohana.

Board of Directors
Kepuhi Beach Resort

Previous Letters

October 9. 2020

Aloha Kepuhi Beach Resort owners,

This is a brief update on the COVID-19 situation in Hawaii and how it affects our Moloka’i complex. While Mayor Caldwell of Honolulu is looking to move that municipality from the tight restrictions of Tier 1 to the more relaxed Tier 2, Mayor Victorino of Maui County and Mayor Kim of Hawaii County are being more cautious and prefer to follow the current, and stricter, Hawaii state guidelines, both mayors cautioning against moving too quickly in opening the state to more visitors.

According to the latest Moloka’i Dispatch, the island has 19 virus cases to date, the residents being reasonable & cautious in their concern to keep the count of infections low while expressing their concerns about reopening plans.

Please see https://www.mauicounty.gov/DocumentCenter/View/124210/2010013-COM_Public-Health-Emergency-Rules-October-12020-certified—signed?bidId=, with particular attention to Rule 11: Mandatory Quarantine & Quarantine Lodging, for information in consideration of visits to Moloka’i by you or tenants.

Hawaii Tourism Authority offers this information on their website: https://www.hawaiitourismauthority.org/covid-19-updates/

It is important that we adhere to these guidelines for the health and safety of our owners and employees, recognizing that the 14-day quarantine restricts occupiers to the condo, with no outside privileges for the duration of the quarantine period, except for medical purposes. That means that outside errands such as shopping for food & provisions must be assigned to someone NOT subject to quarantine.

Additionally, the AOAO can be levied heavy fines by the state for any transgressions against the rule, and for which the AOAO board can levy fines against the condo owner for violation of our House Rules dated April 2020. Further, it is the manager’s obligation to alert local law enforcement of any violation, a rule which has been followed on several occasions already.

PLEASE HELP US TO REMAIN SAFE!

The Board of Directors
Kepuhi Beach Resort

September 25, 2020

Aloha Kepuhi Beach Resort owners,

This mailer, sent out by Hawaiiana, will be your official notice of the cancellation of the November Homeowners meeting. Enclosed is a letter emailed to many owners on 9/10/20, so many have seen this already. Since that time, the COVID-19 infected renters in our complex have left, and our crew has taken advantage of free virus screening at Moloka’i General Hospital with all-clear results. They are practicing good habits to protect the health of themselves, their friends and families, and all who live on, or visit our complex. There has been much discussion of late within the ranks of holding an electronic meeting in place of our traditional, and state required, annual meeting. The Board has approached this idea in past weeks and it is a bit more complex than just making an announcement to do so. The Board is in the process of researching and drafting a bylaw amendment which will enable Electronic meetings when in-person meetings are not feasible.Once completed, the specific bylaw recommendation will be mailed to all homeowners along with a full explanation of the amendment process. This information is provided by Hawaiiana:

For condominium associations, electronic meetings are not permitted for annual meetings unless expressly permitted in the government documents per HRS § 514B-121(e), which states: “If so provided in the declaration or bylaws, meetings may be conducted by any means that allow participation by all unit owners in any deliberation or discussion.” Therefore, if not already in the bylaws, owner approval of at least 67% is required to amend the bylaws to allow electronic meetings. The board can mail a ballot to owners to hold this vote and your attorney should be consulted as to the ballot. Even if the Bylaws are amended, votes will not be able to be cast via internet. HRS § 514B-121(e) restricts owners from voting using the internet to cast votes. Zoom, Webex, electionbuddy, surveymonkey and similar applications are all internet based, and so would not be able to be used to cast votes. (The legislature obviously did not anticipate a world-wide pandemic when it enacted this statute and hopefully will amend it next time it is in session, whenever that is!)

Once again we wish to bring to your attention the safest and speediest method of contacting law enforcement or the fire department. First of all, do not hesitate to make a call for suspicious activity, a fire, or any life-threatening, bodily-injury, or vandalism situation. Time is of the essence – our security personnel are there to help but their abilities and expertise do not cover the gamut in all circumstances.9-1-1 calls are routed off-island to a call center and by the time the dispatcher figures out where Moloka’i (or Kepuhi Beach Resort) is located, or how to spell it, valuable seconds or even minutes are squandered in contacting local services. A call to the local police department, (808) 553-5355, will reach personnel who know where we are on-island and can dispatch the response necessary.We wish all of our owners the best in these perilous times – stay safe and secure. And hopefully we will meet up in the near future.

The Board of Directors
Kepuhi Beach Resort

September 10, 2020

Aloha Homeowners,

The Board of Directors hopes you are staying safe and healthy during this difficult time of pandemic. Due to rising cases of the virus, Maui Mayor Michael Victorino has restricted gatherings, and Governor Ige has amended travel restrictions to the state of Hawaii several times as it continues to impact the populace.

In light of the restriction we are forced to cancel the annual November Association meeting, about which you will receive official notice from Hawaiiana shortly. It is our wish to schedule in springtime 2021, or somewhere in that time frame – all dependent upon the circumstances existing in that period.

In order to protect our owners, it is with regret, we must inform you that two COVID-19 infected individuals were discovered living in a unit on our property. Officials have been contacted and are involved with the situation which will require that the persons be quarantined for 14 days before they are allowed to move about freely.

To avoid risk of endangering owners, guests or family who may be planning a stay at Kepuhi Beach Resort, we ask that you inform them of this situation. The occurrence of virus infections on Moloka’i has increased slightly of late, so attention to wearing a mask & hand-washing is a must.

Please assist us in spreading the word to others who may not see this message.

Mahalo for your patience, your support – and stay healthy!

Board of Directors
Kepuhi Beach Resort

June 26, 2020

Aloha Kepuhi Beach Resort ohana,

It has been a long stretch since we have communicated with everyone, with the pandemic blocking our planned spring board meeting, and changing the travel plans of almost everyone from that time forward. Three board members made it to Moloka’i before everything began to shut down, and it was certainly an interesting and unique experience to say the least.

However, one significant item on the short list was accomplished, in that we hired a new resort manager. No doubt, some of you have spoken with Brandi Johnston already. Brandi is a Moloka’i High School graduate who has eight years experience as an administrative assistant on Oahu with Honolulu Park Plaza AOAO, a 437 unit high-rise. Her duties in that capacity included direct support to the general manager, maintenance supervisor and the 25-member maintenance team.

Brandi’s on-the-job experience was further enhanced with formal classes and seminars which honed her skills and proficiencies for interactions with owners, renters, and visitors, as well as staff. She and her family are delighted with her return home and we feel fortunate to have her at our complex. Please welcome her at your next opportunity.

An item that has slogged along for weeks is the solar project. All legalities have been worked out, the contract has been signed, and now we await a return to more normal times for the work to move forward. There is no start date at present, but as the county and state establish rules for the safe reopening of businesses, we will make everyone aware of the intended kick- off.

The scramble in early April to take part in the Federal SBA Paycheck Protection Program, by securing a loan to assist us in keeping our employees gainfully employed or protected in the event of a disruption due to COVID-19, resulted in an exercise in futility. Initially, our bank qualified us, and processed the loan application for which we were approved. And then, just as suddenly, yanked it out from under us…therefore, no loan, no obligation. Thanks to all who contributed to this effort and offered feedback. Fortunately, our staff, along with the island of Moloka’i have fared reasonably well throughout the pandemic, and hopefully will remain in that status.

A question on all our minds is the scheduling of the fall Homeowner’s Meeting, with the dominant thought being “will it be safe to travel?”. We all miss the island, and being unable to see friends and enjoy the activities that make our visits enjoyable creates a giant vacuum in our lives. A decision will have to be made soon, certainly, but much will be determined by the county and state.

As of June 10, Governor Ige has extended the mandatory 14-day quarantine for international and out-of-state arrivals into Hawaii through the end of July 2020, and if you have been watching you know that the state means business regarding this edict. The governor’s concern points to the sudden flareups of the pandemic virus on the mainland, as well as internationally. He notes that his latest proclamation gives him the flexibility to reopen travel “when the state is ready”. Inter-island travel restrictions are in the process of being lifted, with screening processes in place, for permanent residents and those who have met quarantine requirements. UPDATED: On June 24, Governor Ige has green-lighted a COVID-19 passenger testing program that will assist Hawaii’s tourism industry by allowing visitors with approved negative tests, within 72 hours of arrival in the state to bypass the mandatory 14-day self-quarantine; however, the quarantine is likely to be extended beyond July 31. Complete information is available on the Hawaii State government website.

It is with sadness that we report the death of former board member Frank Martorano on June 3. Frank and Mary are long-time owners of unit #1243. Particulars are posted at: https://www.vaildaily.com/news/obituaries/obituary-francis-martorano/. We wish Mary, friends and family the best in this time of heartache.

You can expect more news from the board in the weeks to follow, so stay tuned.

Your Kepuhi Beach Resort Board of Directors

February 18, 2020

Aloha Homeowners

Mahalo to all who attended our successful November meetings and participated in the activities during the week…no dues increase for the 4th consecutive year! Kudos to Michael Comstedt and Kari Hagler for their talents in planning and contributing for our annual dinner!The March 25 board meeting date is fast approaching and we encourage all owners to attend for any updates since the last meeting. A question and answer period is always a valuable segment for those who need information or clarification on various subjects…a must for new owners, especially.

Our AOAO website (kepuhibeachresort.net) is a treasure trove of information about our association and Moloka’i itself. See you at 9:00 a.m. at the Maunaloa Community Center.Carrie Thomas, who is coordinating our solar project, reports progress as Rising Sun Solar advances toward the construction stage and installation of the PV (photo-voltaic) panels. Roofs on three buildings, which are positioned best for gathering the solar rays, have been selected. The project will employ some off-island workers; and, please note that some portions of our parking areas will be used for storage of equipment and materials during the installation phase.

These phone numbers should be posted in your address book, as well as imparting the info to guests: Kepuhi Beach Resort Security phone – (808) 336-1903; Kepuhi Beach Resort office – (808) 552-2313. For emergencies, dialing 911 works, but is directed off-island, therefore taking longer for that office to notify the appropriate Moloka’i personnel. Contact the Moloka’i Police Department at (808) 553-5355 for a speedier response.

If you haven’t done so, post to your calendars the relevant dates for the Novembermeetings: November 12, Budget Meeting; November 13, Board Meeting: November 14, Homeowners Meeting. Updates to follow regarding potluck dinner, annual homeowners banquet, and Arts & Crafts event.For those interested, the West Molokai Association, the umbrella group for west-enders, is having the annual meeting at the Maunaloa Community Center, on Saturday, March 21. Registration is at 8:30, meeting is called to order at 9:00 a.m.

As always, we ask that conservation of water and electricity in our units be observed, and that guests and renters be aware of our concerns. Remember to shut down the burners at the barbecue grills, and turn off the lights after nighttime use.Those who rent their units should have the name(s) and contact information for their island agent(s), cleaning person(s) on file in the office, for emergency contact. Please make it clear that these individuals may NOT allow their children, family, or ‘guests’ use of the pool.

We are still having issues with migrating pests from units for which we lack access keys in order to accommodate pest control personnel. Please check with the office to insure that we have the means to enter your unit for this important service to combat proliferation of these critters. Your neighbors will thank you!

Additional reminder regarding car ownership: the AOAO needs to have a your pertinent information on file in the office should we have to contact your or your agent about your vehicle. Please be conscientious about parking in the Inactive areas of our lots upon your departure from the island. And, be aware of the proximity of coconut trees, especially if trimming is imminent.

Please note that the AOAO is not responsible for amateurish, slapdash condo repairs. Do a periodic maintenance check in your unit; for example, examining water supply lines for drips which could lead to unfortunate consequences. Wax seals beneath toilets can dry out after time, precipitating negative results, especially for neighbors in lower units. Hiring a competent, experienced professional to handle repairs will pay off in the long run, not to mention the peace of mind as a side benefit.

And, a reminder…our AOAO is a Smoke-Free, Drug-Free, & Pet-Free organization. These subjects are an ongoing concern, and it is imperative that we all are compliant, and that guests and renters are made aware of these rules with health and safety being a top consideration.

Mahalo to Ellyn Dooley for researching costs/availability and facilitating purchase of our new pool furniture! The old furniture served us long and well, but was fast approaching, or beyond, the Use By Date.Ellyn also deserves credit for overseeing the contributions toward our employees Christmas bonus fund. AOAO generosity made for a happy crew!

Martin Bergeron has created a FaceBook Community Page for our AOAO and he provides this information: Aloha to all!As discussed during the last Home Owner association meeting, I volunteered to create a facebook community page. It took a bit of time to collect the owners email addresses but I am all ready to receive your request to be a part of this closed group.I invite you to search for the “Kepuhi Beach Owner/Renter group” on Facebook.

As I closed the group, you have to request to be a member of the group and answer 2 simple questions. This is only for me to ensure no-one outside joins in. You may also pass the information to your renters (long term renters only). Just please let me know when they terminate their rental term so I can remove them access to the group.

The purpose of this group is only to communicate with others about simple questions/requests (anybody has butter?) and occasional generic memos. Negative or aggressive postings will be removed as this is not the intent of the group.This is the first group I created and I would appreciate your help to ensure we keep it useful for our community.